🛠️ SETUP & BREAKDOWN

• Vendor check-in begins at 7:00 AM.

• All vendors must be checked in by 9:30 AM and fully set up by 10:00 AM.

• Late arrivals may forfeit their tables for reassignment without refund.

• Breakdown begins after the event concludes on Saturday at 5:00 PM & Sunday at 4:00PM

• Vendors must be fully packed and vacated by 7:00 PM on Saturday and 6:00 PM on Sunday

• Vendors may choose to leave items at venue Saturday night at their own risk (SECURITY will be provided overnight)

• Early teardown is NOT permitted (unless prior written approval has been granted) and may affect participation in future events.

• Vendors must remain within their assigned space.

• No items may be attached to walls, floors, or venue property.

🛍️ MERCHANDISE & INVENTORY

• No NSFW, offensive, discriminatory, or inappropriate merchandise is permitted.

• ECI reserves the right to review and approve all items offered for sale.

• Vendors are solely responsible for their inventory, equipment, personal property, and vehicles.

• ECI is not liable for lost, stolen, or damaged items.

🏆 MEMORABILIA AUTHENTICATION POLICY

Vendors selling autographed memorabilia authenticated by companies other than:

JSA

PSA

TriStar

Steiner

Beckett

Fanatics

Panini-affiliated brands

Must be willing to offer customers a 30-day refund policy on any item that may later be deemed non-authentic.

CARD AUTHENTICITY POLICY

• The sale of counterfeit cards is strictly prohibited.

• “Reprint” or “non-licensed” cards must be clearly and properly disclosed to the customer at the point of sale.

• Failure to properly disclose reprints or unlicensed products may result in immediate removal and future exclusion.

📜 VENUE RULES

• No non-service animals permitted inside the venue.

• All vendors and staff must act professionally and respectfully at all times.

• Disruptive, aggressive, or discriminatory behavior will result in removal and possible exclusion from future events.

The following are strictly prohibited:

Smoking or vaping inside the venue

Selling food or beverages (unless prior written approval has been granted)

Use of PA systems or amplified sound without permission

⚖️ LIABILITY & CANCELLATION POLICY

• Vendors are responsible for any damages to their assigned space, including walls, floors, tables, or venue property.

Vendors are responsible to keep their tables and surrounding area clean and free of trash. ECI reserves the right to charge a clean up fee, if area is not cleaned by end of move out time.

• Vendors agree to indemnify and hold harmless Empowered Community Initiative (ECI) from any claims, damages, liabilities, or legal expenses arising from their participation.

• ECI reserves the right to remove vendors who violate these policies or act disruptively.

SHOW CANCELLATION

In the event the show is canceled:

Table fees will be refunded or credited toward a future event.

No additional claims (travel, lodging, etc.) will be honored.

VENDOR CANCELLATION

• Vendors must provide at least 48 hours’ notice prior to the event.

• Table fees will be refunded or credited toward a future event.

• No subleasing of tables is permitted.

Subleasing may result in removal and exclusion from future events.