Vendor Terms and Agreement

This Vendor Terms and Agreement ("Agreement") outlines the rules, responsibilities, and expectations for all vendors participating in the Downtown Newmarket TCG & Toy Show ("Event"). By registering for and participating in the Event, the vendor ("Vendor") agrees to comply with the following terms.

1. Event Details

Event Name: Downtown Newmarket TCG & Toy Show
Location: 425 Davis Drive, Newmarket, ON (The Union Collective)
Time: 10:00 AM – 4:00 PM
Load-in / Load-out: 7am/6pm

2. Vendor Registration & Payment

All vendors must register in advance and receive confirmation to secure a table/space.
Full payment is required to confirm participation unless otherwise agreed in writing.
Vendor fees are non-refundable unless the Event is cancelled by the Organizer.
Table assignments are determined by the Organizer and may be adjusted as needed.

3. Permitted Merchandise

Vendors may sell trading cards (including but not limited to Pokémon, sports, and TCGs), toys, collectibles, and related hobby items.
All merchandise must be authentic and legally obtained.
The sale of counterfeit, stolen, or illegal items is strictly prohibited.
The Organizer reserves the right to request removal of any items deemed inappropriate or non-compliant.

4. Vendor Conduct

Vendors must conduct themselves in a professional and respectful manner at all times.
Harassment, aggressive behavior, or inappropriate language toward attendees, other vendors, or staff will not be tolerated.
Vendors are responsible for their merchandise, and personal belongings.

5. Setup & Breakdown

Vendors must complete setup before the Event opens to the public.
Early breakdown is not permitted without prior approval from the Organizer.
Vendors are responsible for leaving their area clean and free of debris.

6. Liability & Insurance

Vendors participate at their own risk.
The Organizer and venue are not responsible for loss, theft, or damage to vendor property.
Vendors are encouraged to carry their own liability insurance.

7. Compliance with Laws

Vendors are responsible for complying with all applicable local, provincial, and federal laws, including tax obligations.
Any required permits, licenses, or registrations are the sole responsibility of the Vendor.

8. Event Changes or Cancellation

The Organizer reserves the right to modify Event details, including layout, timing, or vendor placement.
In the event of cancellation by the Organizer, vendor fees will be refunded or credited toward a future Event.

9. Removal from Event

The Organizer reserves the right to remove any Vendor who violates this Agreement without refund.

10. Agreement Acknowledgement

By participating in the Downtown Newmarket TCG & Toy Show, the Vendor acknowledges that they have read, understood, and agree to abide by these terms.