Desert Dawg Card Show – Vendor Terms & Conditions

By registering as a vendor for the Desert Dawg Card Show, you agree to the following terms and conditions:

1. Event Details

The Desert Dawg Card Show is held every third Saturday of the month in Mesa, Arizona.

Standard show hours are 9:00 AM – 2:00 PM, unless otherwise announced.

Vendor setup and breakdown times will be communicated prior to each event and must be strictly followed.

2. Vendor Eligibility & Approved Products

Vendors may sell sports cards, trading cards (TCG), collectibles, memorabilia, and related hobby items.

This includes, but is not limited to: sports cards (football, basketball, baseball, soccer, racing), Pokémon, One Piece, Yu-Gi-Oh!, Dragon Ball Z, Magic: The Gathering, Star Wars, and similar collectibles.

All items must be authentic, legally obtained, and accurately represented.

Custom cards and custom-made items are permitted, provided they are clearly and explicitly disclosed as CUSTOM to buyers at the time of sale. Custom items must not be misrepresented as licensed, factory-produced, or officially issued products.

ZERO-TOLERANCE POLICY: The sale of counterfeit, altered, stolen, or otherwise prohibited items represented as authentic or licensed products is strictly forbidden and will result in immediate removal without refund and possible exclusion from future events.

3. Table Assignment & Space Usage

Table placement is assigned by Desert Dawg Card Show staff and is final.

Vendors must remain within their assigned space and may not block aisles, exits, or neighboring tables.

Additional tables, racks, banners, or floor displays require prior approval.

Shared tables or sub-leasing of space without approval is prohibited.

4. Fees, Payments & Waitlist Policy

Vendor table fees are non-refundable, except in the event the show is canceled by Desert Dawg Card Show or prior communication with show hosts.

Exception: Vendors who notify Desert Dawg Card Show at least 24 hours prior to the scheduled show start time may be eligible for a refund or credit, at the discretion of event staff.

Payment must be received by the stated deadline to secure your spot.

Vendors who fail to pay on time may be moved to the waitlist and replaced.

No-shows or late cancellations without communication may lose priority or eligibility for future shows.

Payment Processing:

All vendor payments are handled directly through Desert Dawg Card Show and not through the Treasure Event app.

After submitting a vendor application, vendors must contact one of the show hosts to settle payment:

Marcos: 480-280-3786

Miguel: 480-514-8535

Vendor applications are not officially approved until payment has been received and confirmed by Desert Dawg Card Show.

5. Setup, Breakdown & Professional Conduct

Vendors must complete setup before doors open and may not break down until the show officially ends.

Early breakdown without approval may impact future participation.

Vendors are expected to maintain a professional, respectful, and family-friendly environment at all times.

Harassment, aggressive behavior, excessive profanity, or disruptive conduct will not be tolerated.

6. Licensing, Taxes & Legal Compliance (Revised)

Vendors are solely responsible for complying with all applicable federal, state, and local laws related to the sale of goods.

All vendors selling merchandise in the state of Arizona are required to have a valid Arizona Transaction Privilege Tax (TPT) license. Vendors must collect and remit all applicable sales taxes.

Vendors may also be required to obtain any applicable city-level TPT licensing for the location of the event (e.g., City of Mesa).

By participating, vendors confirm that:

They are legally permitted to sell the items they offer

All merchandise is obtained through lawful means and eligible for resale

They are operating in compliance with Arizona resale and tax laws

Desert Dawg Card Show reserves the right to request proof of TPT licensing and may deny participation or remove any vendor found to be non-compliant.

Desert Dawg Card Show assumes no responsibility for vendor tax reporting, licensing, or legal compliance.

7. Liability Waiver, Release & Indemnification

Vendors acknowledge and agree that participation in the Desert Dawg Card Show is voluntary and involves inherent risks, including but not limited to bodily injury, accidents, property damage, theft, and other unforeseen circumstances.

Vendors assume full responsibility for their own safety, conduct, merchandise, displays, equipment, and personal property at all times during the event.

To the fullest extent permitted by law, vendors hereby release, waive, and discharge Desert Dawg Card Show, its owners, staff, affiliates, and the event venue from any and all claims, liabilities, damages, losses, or expenses of any kind, including but not limited to personal injury, death, theft, or property damage, whether caused by negligence or otherwise.

Vendors agree not to file, initiate, or participate in any lawsuit, claim, or legal proceeding against Desert Dawg Card Show, its owners, staff, or the venue for any matter arising out of or related to participation in the event.

Vendors further agree to indemnify, defend, and hold harmless Desert Dawg Card Show, its owners, staff, affiliates, and the venue from and against any and all claims, demands, damages, liabilities, costs, and expenses (including reasonable attorney fees) arising out of or related to:

The vendor’s conduct or actions

The vendor’s merchandise or sales

Any injury or damage caused by the vendor, their staff, or their setup

Any violation of laws, regulations, or third-party rights

Desert Dawg Card Show does not provide insurance coverage for vendors, their merchandise, or their property. Vendors are solely responsible for obtaining any desired insurance coverage.

Vendors acknowledge that they are independent participants and are not employees, partners, or representatives of Desert Dawg Card Show.

8. Promotion, Media & Branding Rights

Vendors may be photographed or recorded during the event.

By participating, vendors grant Desert Dawg Card Show permission to use their business name, logo, images, and likeness for promotional and marketing purposes.

Vendors are strongly encouraged to share and tag Desert Dawg Card Show in event-related promotions to help grow the community.

9. Code of Conduct & Show Policies

No loud music, disruptive sound systems, or inappropriate content.

No smoking, vaping, or illegal substances inside the venue.

Any disputes between vendors must be handled professionally or brought to event staff for resolution.

Desert Dawg Card Show reserves the right to remove any vendor who violates policies without refund.

10. Weather, Emergencies & Force Majeure

In the event of circumstances beyond control (including severe weather, power outages, venue issues, or emergencies), Desert Dawg Card Show may modify, delay, or cancel the event.

Refunds or credits will be handled at the discretion of Desert Dawg Card Show depending on circumstances.

11. Event Changes & Final Authority

Desert Dawg Card Show reserves the right to adjust event layout, vendor placement, hours, or policies as needed.

All decisions made by event staff are final and in the best interest of the show.

12. Agreement & Acknowledgment

By registering and submitting payment, vendors confirm they have read, understood, and agreed to these terms and conditions.

Failure to comply may result in removal from the event and/or denial of future participation.

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