Kappa Collectibles LLC

Vendor Terms & Conditions

By submitting a vendor application and reserving a table, you agree to the following Terms & Conditions.

1. Vendor Spaces

Vendor spaces are assigned on a first come, first served basis.
Your table is not reserved until payment has been received in full.
This event is primarily a Pokémon-focused show. While we welcome vendors selling other trading card games and collectibles, Pokémon vendors will be given priority when reviewing applications and assigning vendor spaces.
Vendors must indicate which table type they are requesting:
- Standard Table – Best suited for singles, binders, graded cards, and smaller displays.
- Display Table – Includes additional space behind the table for shelving, display racks, or larger product displays.
Display tables are limited and will be assigned based on availability.
Kappa Collectibles LLC reserves the right to determine final table assignments and modify the event layout as needed.

2. Payment

Full payment is required immediately to reserve a vendor table.
Tables are reserved only after payment has been received.
Unpaid applications do not guarantee a vendor space.

3. No Refund Policy

All vendor table purchases are final.
No refunds, credits, or transfers will be issued for cancellations, no-shows, scheduling conflicts, illness, weather, or any other reason.

4. Vendor Cancellations

Vendors who cancel after reserving a table will forfeit all payments made.
Vendors who cancel without prior approval or fail to attend the event may be denied participation in future Kappa Collectibles events.

5. Event Hours

Vendors are expected to arrive during the designated setup time.
Vendors must remain set up until the event officially ends unless prior approval has been granted by event management.
Early breakdowns may affect eligibility for future Kappa Collectibles events.

6. Merchandise

Vendors are responsible for ensuring that all merchandise offered for sale is authentic and legally permitted to be sold.
The sale of counterfeit, stolen, illegal, or prohibited merchandise is strictly forbidden.
Kappa Collectibles LLC reserves the right to require the immediate removal of prohibited merchandise or remove a vendor from the event without refund.

7. Vendor Conduct

Vendors are expected to conduct themselves professionally and respectfully toward customers, fellow vendors, event staff, and volunteers.
Harassment, abusive behavior, discrimination, disruptive conduct, or any activity that negatively impacts the event will not be tolerated.
Kappa Collectibles LLC reserves the right to remove any vendor from the event without refund for violating these standards.

8. Liability & Assumption of Risk

Vendors participate in this event entirely at their own risk.
Kappa Collectibles LLC, its owners, employees, volunteers, affiliates, and event staff are not responsible for any loss, theft, damage, injury, illness, accident, or other claim arising from participation in the event.
Vendors are solely responsible for the security of their merchandise, inventory, displays, cash, equipment, and personal belongings.
Vendors are responsible for any injury, loss, or damage caused by themselves, their employees, assistants, or guests.
Vendors agree to indemnify, defend, and hold harmless Kappa Collectibles LLC, its owners, employees, volunteers, and affiliates from any claims, liabilities, damages, losses, expenses, or attorney's fees arising from their participation in the event, their products, or their conduct.
Kappa Collectibles LLC does not guarantee attendance, customer traffic, sales volume, or vendor profitability.

9. Children & Personal Responsibility

Parents and legal guardians are solely responsible for supervising their children at all times.
Kappa Collectibles LLC is not responsible for injuries or accidents resulting from a lack of supervision.

10. Property Damage

Vendors are responsible for any damage they, their employees, assistants, or guests cause to the venue, equipment, or the property of another vendor or attendee.
Vendors may be held financially responsible for repair or replacement costs resulting from such damage.

11. Force Majeure

Kappa Collectibles LLC shall not be liable for cancellation, postponement, interruption, or modification of the event due to circumstances beyond its reasonable control, including but not limited to severe weather, natural disasters, fire, public health emergencies, government orders, utility failures, labor disputes, or other unforeseen events.

12. Compliance with Laws

Vendors are responsible for complying with all applicable federal, state, and local laws.
Vendors are solely responsible for collecting, reporting, and paying any taxes applicable to their sales.

13. Right to Refuse or Remove Vendors

Kappa Collectibles LLC reserves the right, at its sole discretion, to refuse any vendor application or remove any vendor from the event whose products or conduct are determined to be inconsistent with the goals, safety, or operation of the event. Removal may occur without refund.

14. Agreement

By submitting a vendor application and/or reserving a vendor table, you acknowledge that you have read, understood, and agree to these Terms & Conditions.

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