Vendor Terms & Conditions

Vendor Agreement

By registering as a vendor, you agree to comply with these Terms & Conditions, all venue policies, and any instructions provided by event staff.

1. Booth Reservations & Payment

Booth space is reserved only after full payment has been received.
Booth assignments are made at the discretion of event management and may change if necessary.
Vendors may not sublease, transfer, or share their booth without prior written approval from event management.

2. Eligible Merchandise

The event is intended for vendors selling:

Sports trading cards
Trading Card Game (TCG) products
Memorabilia
Card supplies and accessories
Related collectibles

Event management reserves the right to prohibit any merchandise deemed inappropriate, offensive, illegal, counterfeit, or unrelated to the event.

3. Counterfeit & Unauthorized Merchandise

The sale of counterfeit, altered, stolen, or unauthorized merchandise is strictly prohibited. Vendors are solely responsible for ensuring the authenticity and legality of all items they offer for sale. Event management reserves the right to require removal of prohibited merchandise without refund.

4. Setup & Teardown

Vendors must complete setup before the event opens to the public.
Early teardown is not permitted unless approved by event management.
Vendors are responsible for removing all merchandise, displays, and trash from their booth at the conclusion of the event.

5. Booth Conduct

Vendors agree to:

Keep merchandise within their assigned booth space.
Maintain a clean, safe, and professional booth.
Conduct business respectfully with attendees, other vendors, and staff.
Avoid blocking aisles or neighboring booths.

Excessive noise, disruptive behavior, harassment, or aggressive sales tactics may result in removal from the event without refund.

6. Security

While reasonable security measures may be provided, event management is not responsible for lost, stolen, or damaged merchandise, equipment, or personal property. Vendors are responsible for securing their inventory and valuables at all times.

7. Insurance

Vendors are encouraged to maintain appropriate business liability and property insurance. Event management does not provide insurance coverage for vendor property.

8. Sales Tax & Licensing

Vendors are responsible for:

Collecting and remitting any applicable sales taxes.
Obtaining any licenses or permits required by federal, state, or local law.
Complying with all applicable laws and regulations.

9. Food & Beverage

Unless specifically authorized by the venue or event management, vendors may not sell or distribute food or beverages.

10. Electricity & Special Requests

Electricity, internet access, additional tables, chairs, or other accommodations are not guaranteed unless requested in advance and confirmed by event management.

11. Cancellations & Refunds

Vendor cancellations made at least 7 days before the event will receive a refund, less any non-refundable processing fees.
Cancellations within 7 days of the event are non-refundable.
No refunds will be issued for no-shows.

If the event is canceled by event management, vendors will be notified regarding refund or credit options.

12. Event Changes

Event management reserves the right to:

Modify booth assignments.
Adjust event hours.
Change venue layout.
Postpone, relocate, or cancel the event if circumstances require.

13. Liability

Vendors participate at their own risk. Each vendor agrees to release, indemnify, and hold harmless the event organizers, venue, sponsors, volunteers, and affiliates from any claims, damages, losses, injuries, liabilities, or expenses arising from the vendor's participation in the event, except where prohibited by law.

14. Damage to Venue

Vendors are responsible for any damage caused by themselves, their employees, or representatives to the venue or its property.

15. Compliance

Failure to comply with these Terms & Conditions or instructions from event staff may result in:

Removal from the event.
Forfeiture of booth fees.
Disqualification from future events.

16. Photography & Marketing

By participating, vendors grant event management permission to photograph or record their booth and merchandise for promotional and marketing purposes without additional compensation.

17. Force Majeure

Event management shall not be liable for cancellations, delays, or modifications caused by events beyond its reasonable control, including but not limited to severe weather, government action, public health emergencies, labor disputes, fire, or other unforeseen circumstances.

18. Acceptance

Submission of a vendor application and/or payment of booth fees constitutes acceptance of these Terms & Conditions.

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