SuperRare Cards & Collectibles Show

Event: SuperRare Cards & Collectibles Show

Organizer: SuperRare, LLC

Date: Saturday, January 17th, 2026

Location: DoubleTree by Hilton Hotel Virginia Beach – 1900 Pavilion Drive, Virginia Beach, VA 23451

1. VENDOR AGREEMENT

This Vendor License Agreement (the “Agreement”) is entered into by and between SuperRare, LLC (“Organizer”) and the undersigned vendor (“Vendor”) for participation in the above-listed event.

2. CONDUCT AND USE POLICIES

Vendor must maintain a professional appearance and conduct throughout the Event.
Booth sharing is not permitted without prior written approval from the Organizer.
Sale or display of counterfeit, unlicensed, or illegal merchandise is strictly prohibited.
Sale or sampling of food, drink, supplements, or CBD/hemp products is not permitted unless pre-approved in writing.
Use of glitter, confetti, open flames, live animals, or amplified sound requires written permission.
The Organizer reserves the right to immediately remove any Vendor from the Event, without refund, for conduct that violates this Agreement, interferes with the operations of the Event, creates a safety hazard, obstructs other vendors or attendees, violates any law or venue policy, or is otherwise determined by the Organizer to be materially detrimental to the success and integrity of the Event.
Such removal may result, at the sole discretion of the Organizer, in permanent or temporary disqualification from participation in future SuperRare-hosted events. The Organizer shall not be liable for any loss or damages resulting from such removal.

3. INCLUDED SERVICES

Assigned booth space includes one chair per table. Additional chairs may be provided upon request, subject to limited availability.
General venue lighting, HVAC, and standard Wi-Fi access.
General cleaning of restrooms and common areas.
Vendors are responsible for removal of all merchandise, materials, and booth waste.
Additional requests (e.g., power access) must be submitted in advance and may incur additional fees, requests are not guaranteed to be approved.

4. PAYMENT TERMS

All Vendor fees must be paid in full at the time of registration or within twenty-four (24) hours of application approval. Failure to remit payment within this timeframe may result in immediate cancellation of the Vendor’s application, forfeiture of any selected table(s), and release of the reservation back into general availability without notice.
Registration and payment must be submitted exclusively through OnTreasure.com, the official registration platform for the Event. Alternative payment arrangements are not permitted unless expressly authorized in writing by the Organizer.
Booth space is not secured and shall not be considered confirmed until the Organizer has received both (1) full payment and (2) a properly signed Vendor License Agreement. The Organizer reserves the right to deny access to the Event to any Vendor who has not met these requirements.

5. Table Assignments

Vendors may select preferred table(s) using the interactive Vendor Map provided on the official OnTreasure event registration platform. While the Organizer will make all reasonable efforts to honor the Vendor’s selected table(s), the Organizer reserves the right to modify, adjust, or reassign table locations at any time prior to or during the Event for operational, logistical, safety, or event flow considerations.
If such a reassignment results in a change of table size, visibility, or placement that materially affects the value of the Vendor’s space, the Organizer will apply an equitable adjustment in the form of a partial refund or future credit, as deemed appropriate.
By registering for the Event, the Vendor acknowledges and accepts that all table assignments are subject to final approval and adjustment by the Organizer as needed to serve the overall success and integrity of the Event.

6. CANCELLATION POLICY

Vendor cancellations must be submitted in writing (email is acceptable). The effective cancellation date is the date the written notice is received by the Organizer.

Refund Eligibility:

45+ days prior to the event: 100% refund
15–44 days prior to the event: 75% refund
14 days or fewer: No refund will be issued. Vendor will receive a credit equal to the original table value, applicable to a future SuperRare-hosted event. This credit:

No-Shows:

Vendors who fail to appear at the Event without prior written notice are classified as a no-show and forfeit all rights to refunds or credits.
No exceptions will be made.
Notice to avoid no-show status must be received by 12:00 PM (noon) ET the day before the event.
The Organizer reserves the right to bar future participation of any Vendor who no-shows without communication.

Force Majeure:

If the Event is canceled due to circumstances beyond the Organizer’s control (e.g., natural disaster, public health emergency, venue closure), Vendors will receive a full refund or a credit toward a future SuperRare-hosted event.

7. LIABILITY & INSURANCE

The Vendor accepts full and sole responsibility for any and all risks associated with their participation in the Event, including but not limited to damage, theft, loss, or injury involving their merchandise, equipment, display materials, employees, agents, guests, or any other property or personnel under their control.

The Organizer and Venue, including their respective owners, affiliates, officers, directors, employees, and contractors, shall not be liable for any loss, damage, claim, or injury to person or property, whether direct or consequential, arising from accident, fire, theft, weather, civil disturbance, acts of God, or any other cause beyond their control.

The Vendor expressly waives any and all claims against the Organizer and Venue, including their representatives, for liabilities, losses, injuries, costs, or damages arising from participation in the Event, whether such claims arise from negligence, strict liability, or otherwise.

The Vendor further agrees to indemnify, defend, and hold harmless the Organizer and Venue from and against any and all third-party claims, liabilities, damages, losses, or expenses (including, without limitation, reasonable attorney’s fees and court costs) resulting from or arising out of:

Any actual or alleged acts, omissions, negligence, or willful misconduct of the Vendor or its employees, agents, or contractors;
The sale, display, promotion, or distribution of goods, services, or materials by the Vendor;
Any breach of this Agreement, violation of local, state, or federal laws, or infringement of intellectual property;
Any injury to persons or damage to property caused by the Vendor’s presence or operations at the Event.

The Organizer reserves the right to request, at any time, a valid Certificate of Insurance from the Vendor showing active general liability coverage. If requested, the Vendor must provide proof of coverage naming SuperRare LLC and Wyndham Virginia Beach Oceanfront as additional insureds, with minimum coverage limits acceptable to the Organizer.
The Organizer assumes no responsibility for any insurance coverage for the Vendor or its property. Failure to provide proof of insurance when requested may result in removal from the Event without refund.

8. PHOTOGRAPHY & VIDEO RELEASE

By participating in the Event, the Vendor—on behalf of itself, its employees, staff, representatives, contractors, and any persons present at its assigned booth—grants the Organizer a perpetual, worldwide, royalty-free, and irrevocable license to photograph, film, record, or otherwise capture their image, likeness, products, booth display, signage, branding, and participation during the Event.

The Organizer shall have the unrestricted right to use, reproduce, edit, publish, distribute, display, and license such images or recordings in any form or media now known or later developed, including but not limited to promotional materials, social media, websites, advertisements, press releases, and archival records, without further notice, review, approval, or compensation to the Vendor.

The Vendor further waives any rights of publicity, privacy, or moral rights related to such use and releases the Organizer from any liability arising from the use of such media.

9. ENTIRE AGREEMENT

This Agreement constitutes the entire and exclusive understanding between the Organizer and the Vendor with respect to the subject matter herein and supersedes all prior or contemporaneous communications, discussions, agreements, negotiations, or representations, whether oral or written.

No amendment, modification, or waiver of any provision of this Agreement shall be valid unless made in a written document signed by both parties. The failure of either party to enforce any provision shall not be construed as a waiver of future enforcement of that or any other provision.

If any provision of this Agreement is found to be invalid or unenforceable under applicable law, the remaining provisions shall continue in full force and effect.

10. ACKNOWLEDGEMENT

By submitting this application, the Vendor acknowledges and agrees to abide by all terms of this Agreement.