The Card Syndicate Trade Show

Vendor Terms & Conditions (No Refund Policy)

IMPORTANT PAYMENT DEADLINE: Vendor Space is only held for three (3) calendar days. If full payment is not received within 3 days, the Vendor Space reservation will be cancelled and the space may be resold/reassigned with no further notice. After submitting your application, please return to the Syndicate website to complete payment.

By submitting a vendor application and/or purchasing a vendor table or space (“Vendor Space”) for any The Card Syndicate Trade Show event (“Event”), you (“Vendor”) agree to the following Terms & Conditions:

1. Definitions

Organizer: The Card Syndicate Trade Show and its owners, staff, agents, and representatives.
Vendor: The individual or business purchasing Vendor Space at the Event.
Event: The specific Card Syndicate Trade Show event for which Vendor Space is purchased.

2. Vendor Eligibility & Application

2.1. Organizer reserves the right to approve or deny any vendor application for any reason.
2.2. Vendor represents that all information provided in the application is true and accurate.
2.3. Vendor must be at least 18 years of age or a legally registered business entity.

3. Payment Terms & No Refund Policy

3.1. Full payment is required to reserve Vendor Space. Reservations are not confirmed until payment is received and processed.

3.1.1. Payment Deadline (3 Days): If full payment is not received within three (3) calendar days of submitting the vendor application and/or receiving an invoice/payment link (or otherwise initiating a reservation), Organizer may cancel the reservation and release the space for resale or reassignment.

3.2. NO REFUNDS. ALL SALES FINAL.
Once Vendor purchases Vendor Space, no refunds, chargebacks, or partial refunds will be issued for any reason, including but not limited to:

Vendor cancellation
Schedule conflicts
Weather conditions
Travel issues
Sales performance or lack of customer traffic

3.3. Transfers & Credits
Vendor Spaces are not automatically transferable to another person, business, or future event.
Any transfer or credit, if allowed, is solely at the Organizer’s discretion and must be approved in writing by Organizer. Organizer is under no obligation to issue any transfer or credit.

3.4. Failure to attend the Event (no-show) will result in forfeiture of all fees paid. Vendor Space may be reassigned without notice and without any refund or credit.

4. Event Changes, Postponement & Cancellation

4.1. Organizer reserves the right to change the Event date, hours, venue, floor plan, or layout at any time.
4.2. If the Event is postponed or rescheduled, Vendor bookings will automatically transfer to the new date. No refunds will be issued due to postponement or rescheduling.
4.3. If the Event is cancelled in its entirety and not rescheduled, Organizer’s maximum liability to Vendor is limited to the amount actually paid by Vendor for Vendor Space. Organizer may, at its sole discretion, offer a refund or a credit toward a future event.
4.4. Organizer is not responsible for any additional costs incurred by Vendor, including but not limited to travel, lodging, shipping, or lost sales/profits.

5. Vendor Space Assignment & Use

5.1. Organizer will assign Vendor Spaces. Specific locations are not guaranteed, and Organizer may reassign spaces at any time in the best interest of the Event.
5.2. Vendor may not sublease, share, or sell all or part of their Vendor Space without written approval from Organizer.
5.3. Vendor must confine all displays, inventory, signage, and activities to the boundaries of their assigned space and must not block aisles, exits, or other vendors.

6. Setup, Breakdown & Event Hours

6.1. Setup and breakdown times will be communicated prior to the Event. Vendor agrees to follow all setup/breakdown instructions and schedules.
6.2. Vendor must be fully set up and ready by the start of public Event hours and must remain open until the conclusion of designated hours unless otherwise approved by Organizer.
6.3. Early breakdown or packing up before the Event ends is strongly discouraged and may affect Vendor’s eligibility for future events.
6.4. Vendor is responsible for removing all merchandise, trash, and personal property from their space at the end of the Event.

7. Merchandise, Sales & Conduct

7.1. Vendor is solely responsible for all merchandise brought to the Event, including authenticity, condition, and pricing.

7.2. Prohibited items may include, but are not limited to:

Counterfeit or unlicensed goods
Illegal items or substances
Weapons or items reasonably perceived as dangerous
Adult/explicit material accessible to minors

Organizer reserves the right to ask Vendor to remove any item deemed inappropriate or unsafe. Failure to comply may result in removal from the Event without refund.

7.3. Vendor must conduct themselves in a professional manner at all times. Harassment, discrimination, aggressive behavior, or disruption of the Event will not be tolerated and may result in immediate removal with no refund.

7.4. All sales, trades, promotions, and interactions between Vendor and attendees are strictly between those parties. Organizer is not a party to any transaction and assumes no responsibility for any disputes.

Check-in information