Coastal Cards DTSP — Vendor Policy

1. Purpose

This Vendor Policy governs participation in Coastal Cards DTSP's TCG Market & Trade Night events (“the Show”). By purchasing or accepting a vendor space, the vendor agrees to comply with this Policy and all instructions issued by Show staff.

These rules promote safety, fairness, professionalism, and a positive experience for attendees and vendors.

2. Registration, Payment & Eligibility

● A vendor space is confirmed only after full payment is received.

● Vendor fees are non-refundable except as expressly stated in this Policy.

● Vendor spaces may not be transferred or resold without approval from a member of our team. If you wish to transfer or resell your table(s), please email us at coastalcardsstp@gmail.com for written approval

● Vendors must provide accurate contact and business information.

Coastal Cards DTSP reserves the right to refuse or revoke vendor participation if information is false or incomplete.

3. Setup, Hours, and Departure

● Vendors must arrive on time and be fully set up before opening.

● Vendors are expected to remain open until official closing.

● Early departure requires advance approval unless there is a good reason or emergency.

● Tear-down may not block aisles or interfere with other vendors or attendees.

Repeated lateness or early departure may result in loss of future vending privileges.

4. Professional Conduct

Vendors must conduct themselves in a courteous, respectful, and professional manner:

● No harassment, threats, intimidation, or disorderly conduct.

● Conflicts should be brought to Show staff—not argued on the floor.

● Vendors must maintain a clean, safe, professional display.

Violations may result in removal without refund.

5. Prohibited Activities

Strictly prohibited:

● Use or possession of illegal drugs

● All alcoholic beverages must be purchased from the bar. No outside alcohol is permitted.

● Selling counterfeit, bootleg, or stolen goods

● Misrepresenting merchandise (grading, authenticity, or condition)

● Selling unrelated items without permission

● Unauthorized weapons or dangerous items

● Any violation of federal, Florida State, or local law

Violations may result in immediate removal and denial of future participation.

6. Merchandise & Authenticity

● Vendors are solely responsible for authenticity and accurate representation.

● Reprints, proxies, and replicas must be clearly labeled.

● Prices must be visible and clear.

● Coastal Cards DTSP is not a party to transactions and does not mediate buyer–seller disputes.

Fraudulent activity may result in permanent prohibition from future events.

7. Table/Space Usage

● Use only the assigned space; aisles must remain clear.

● Table sharing requires written approval.

● Displays must be secure and not obstruct neighbors.

● Electricity must be requested and approved in advance.

8. Licensing, Sales Tax & Compliance (Florida)

Vendors must comply with all applicable laws, including:

● Holding a Florida State Sales Tax Certificate of Authority (if required), and

● Collecting and remitting sales tax where applicable.

Coastal Cards DTSP does not provide tax advice and assumes no responsibility for vendor compliance.

9. Safety, Security & Risk

● Vendors are responsible for safeguarding their own inventory, cash, and equipment.

● Coastal Cards DTSP does not provide insurance for vendor property.

● Vendors must follow venue safety instructions and fire codes.

10. Media & Promotion

Coastal Cards DTSP may photograph or film the Show for marketing. Participation grants permission to use images of vendor booths and products in promotional materials.

Vendors who object must notify Coastal Cards DTSP in writing prior to the Show.

11. Refunds, Cancellation & Force Majeure

Vendor fees are non-refundable unless

A.) You need to cancel your table at the event, in which case you will need to contact us at coastalcardsstp@gmail.com or call Zach at (813)-452-9799 and request a refund. The request must be made no later than 72 hours before the start of the event. We will either give you a full refund or credit you towards a future event.

B.) Coastal Cards DTSP cancels the event entirely, in which case vendors will receive either:

● a full refund, or

● a credit toward a future Show.

If the Show is delayed, relocated, or rescheduled due to circumstances beyond the Organizer’s control (weather, venue closure, government orders, safety issues, emergencies), registrations will transfer to the new date. Cash refunds are not guaranteed in these situations.

Coastal Cards DTSP may adjust vendor placement, hours, or floor plans as necessary.

12. Liability Waiver, Indemnification & Limits (Florida)

By participating, the vendor acknowledges:

● Participation is voluntary and at the vendor’s own risk.

● Coastal Cards DTSP, its owners, staff, volunteers, and the venue are not liable for loss, theft, property damage, or business interruption except as required by Florida law.

● Vendors are responsible for claims arising from their merchandise, conduct, displays, or booth operations.

Vendors agree to indemnify and hold harmless Coastal Cards DTSP and the venue from claims, damages, or expenses (including reasonable attorney’s fees) arising out of vendor participation.

Required note: Florida does not permit waivers of liability for gross negligence or intentional misconduct. This Policy does not waive those rights.

Coastal Cards DTSP does not guarantee attendance, sales, or profitability.

13. Insurance (Recommended)

Vendors are strongly encouraged to carry general liability insurance naming Coastal Cards DTSP and the venue as additional insureds. Some venues may require proof as a condition of participation.

14. Dispute Resolution (Florida)

Any dispute must be submitted in writing to Coastal Cards DTSP within 7 calendar days of the incident.

Coastal Cards DTSP will review and issue a written determination.

If unresolved:

● This Policy is governed by Florida State law.

● Any legal action must be filed in a court of competent jurisdiction in Florida State (county designated by Coastal Cards DTSP).

Coastal Cards DTSP may require mediation before litigation.

15. Non-Disparagement During Active Disputes

While a dispute is under review, vendors agree not to publish false or defamatory statements about Coastal Cards DTSP, its staff, or other vendors. This does not restrict truthful reports to authorities or good-faith reviews.

16. Policy Enforcement

Consequences may include:

● warning,

● removal without refund, and/or

● exclusion from future events.

Enforcement is at the discretion of Coastal Cards DTSP. Participation does not create a partnership, employment, or joint-venture relationship.

17. Agreement

By submitting payment or signing the application, the vendor:

● Confirms they have read and understand this Policy,

● Agrees to comply fully,

● Acknowledges the risks, and

● Understands that violations may result in removal without refund.

Electronic acceptance and digital signatures are valid and binding.

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