WEST VALLEY TCG EXPO

VENDOR RULES AND REGULATIONS

VENDOR CHECK-IN

• Registered vendors may be required to present valid ID at check-in

• Maximum two people per vendor table including staff unless approved.

SETUP AND BREAKDOWN

• Tables and chairs will be set up prior to vendor arrival

• Vendors are responsible for setting up their own merchandise

• Vendor tables must remain in their assigned locations. Tables may not be moved

• Vendors must be fully set up before the event opens to the public

• Vendors must remain set up until the event has officially ended

• Early breakdown is not permitted unless approved by event staff

• Vendors may only use their assigned tables and space

• Additional tables or displays are not allowed unless approved

• Vendors may bring one small display shelf per table

• No amplified music or speakers are allowed at vendor tables

PRODUCT REGULATIONS

• Vendors may sell trading cards, sealed product, and related card accessories

• All items must comply with local, state, and federal laws

• Stolen, counterfeit, or unauthorized merchandise is strictly prohibited

CONDUCT AND BEHAVIOR

• Vendors must conduct themselves in a professional and respectful manner

• Harassment, discrimination, threats, or aggressive behavior will not be tolerated

• Vendors are responsible for keeping their area clean and free of trash

• Smoking, vaping, alcohol, and illegal substances are prohibited inside the venue

SECURITY AND LIABILITY

• Vendors are responsible for their own merchandise and personal property

• The event organizers, venue, and affiliates are not responsible for loss, theft, or damage

• Vendors agree to defend, indemnify, and hold harmless West Valley TCG Expo, its staff, affiliates, and the venue from any claims, damages, or liabilities arising from their participation, sales, or conduct

APPLICATION AND APPROVAL

• Vendors must complete the vendor application to be considered for the event

• Submission of the application does not guarantee a vendor space

• Approved vendors will receive payment instructions to reserve a table

• Vendor spaces are limited and assigned on a first approved basis

SALES AND TAX COMPLIANCE

• Vendors are solely responsible for all sales, transactions, and customer interactions conducted at their table

• Vendors are solely responsible for complying with all federal, state, and local tax laws, including Arizona Transaction Privilege Tax (TPT)

• Vendors must maintain any required licenses and provide documentation upon request

• Vendors confirm they have a valid Arizona TPT license or qualify as a casual seller under Arizona law

• West Valley TCG Expo does not collect or verify tax licenses but requires vendor acknowledgment of compliance

• Failure to comply may result in removal from the event and/or restriction from future events