Vendor Management and Approval for Card Shows, Collectibles Events, and Expos | Treasure

Treasure is a vendor management platform for card shows, collectibles events, expos, conventions, markets, and vendor-heavy events. Organizers can collect vendor applications, review and approve vendors, collect table payments, assign booths or vendor spaces, manage waitlists, track vendor requirements, and send vendor updates from one event workflow.

For events with dealers, vendors, exhibitors, tables, floor maps, payments, and registration, Treasure helps organizers manage vendors from application to approval to assigned space.

Vendor Management Software for Event Organizers

Treasure helps organizers manage vendor registration, application review, approval decisions, table inventory, payment status, booth assignments, vendor documents, communication, and event-day operations.

Instead of using separate forms, spreadsheets, payment links, floor map files, and email threads, organizers can manage vendor activity alongside ticketing, check-in, event pages, communication, and analytics.

Treasure is built for card shows and collectibles events where dealer applications, vendor tables, booth layouts, premium table tiers, sponsor tables, and waitlists are central to the event.

Manage Vendor Applications Online

Collect online vendor applications directly from the event page. Organizers can configure vendor registration, add custom application questions, set table tiers, choose the application type, add vendor check-in information, and publish the event so vendors can apply online

For card shows, dealer applications can capture requested table type, vendor category, business details, application responses, and show-specific information before approval. Treasure also supports password-protected vendor registration for curated vendor groups, returning dealers, or private application flows. Vendors can update applications before acceptance or reapply for additional tables.

Review, Approve, Reject, or Waitlist Vendors

Treasure includes vendor approval workflows for reviewing applications before accepting vendors.

From the vendor dashboard, organizers can track vendor applications, filter submissions, review vendor responses, see custom-question answers, add notes, and manage each application’s status.

Organizers can approve vendors, reject vendors, waitlist vendors, or request updates to a vendor’s cart or application.

For card shows and collectibles events, Treasure keeps dealer approvals connected to table availability, waitlists, and payment status.

Collect Vendor Payments and Track Payment Status

Treasure connects vendor management with table payment collection.

• Standard Checkout — review applications first, then send payment links to accepted vendors
• AutoPay — collect payment information at application and charge when accepted
• Instant Checkout — accept and charge vendors immediately without manual review
• Mark as Paid — track external payments, cash payments, mobile app payments, or Stripe POS Terminal payments

Organizers can track approved vendors, unpaid vendors, table payments, offline payments, and vendor revenue from the same event workflow.

Assign Booths, Tables, and Vendor Spaces

Treasure connects vendor management with interactive venue maps.

Organizers can create to-scale venue maps, add booths with preset or custom dimensions, assign table types to booths, and assign accepted vendors to specific tables or spaces.

Treasure supports booth numbering, booth colors, custom dimensions, font size, resizing, reusable venue map templates, vendor assignment panels, and public or vendor-only map visibility.

If vendor self-select is enabled, vendors can choose a table number during checkout. Booth pricing can also be tied to table type, connecting vendor registration, table tiers, inventory, and booth assignment.

Manage Vendor Documents, Contracts, and Requirements

Treasure helps organizers collect and review required vendor information as part of the application and approval process.

Organizers can require vendors to agree to terms, submit contracts, provide show-specific information, or upload documents before final approval.

For insurance certificates, licenses, tax forms, permits, waivers, or dealer agreements, organizers can manage vendor requirements through application questions, requirement fields, contract uploads, and update requests.

Send Vendor Emails, SMS, and Approval Notifications

Treasure helps organizers communicate with vendors throughout the vendor management process.

Organizers can send email and SMS blasts, message vendors from the dashboard, send filtered vendor cohort messages, include decision messages with approvals or rejections, remind vendors to pay, and notify vendors when table assignments are finalized.

Treasure also supports in-app messaging, richer message formatting, scheduled sends, branding, personalization, and notification controls by role and update type.

Manage Vendor Waitlists, Table Inventory, and Capacity

Treasure supports vendor waitlists as part of the application review process.

Organizers can accept, reject, or waitlist vendors from the same review flow. Capacity management is supported through table tier sales tracking, event inventory monitoring, vendor application counts, venue maps, and vendor self-select tied to table availability.

The event dashboard gives organizers visibility into tickets, tables, revenue, vendor information, and page views, helping them track vendor demand, table availability, and event capacity.

Connect Vendor Management With Ticketing, Registration, and Check-In

Treasure is an all-in-one convention platform for vendor management, ticketing, venue mapping, event pages, mobile check-in, analytics, and communication.

Vendor applications, approval workflows, table payments, booth assignments, event registration, ticketing, check-in, and vendor communication live in the same platform.

That keeps vendor activity connected to table inventory, event revenue, venue maps, attendee registration, and event-day operations.

How Treasure’s Vendor Management Workflow Works

• 1. Create the event page and configure vendor registration.
• 2. Add vendor application questions, table tiers, terms, and requirements.
• 3. Publish the event so vendors or dealers can apply online.
• 4. Review applications from the vendor dashboard.
• 5. Approve, reject, waitlist, or request updates from vendors.
• 6. Collect payment via payment links, AutoPay, Instant Checkout, offline tracking, or on-site options.
• 7. Assign approved vendors to booths, tables, or spaces on the venue map.
• 8. Send vendor notifications, payment reminders, table assignment updates, and event-day instructions.
• 9. Manage vendor activity alongside event registration, ticketing, check-in, and communication.

Vendor Management for Card Shows, Collectibles Events, Markets, and Expos

Treasure is built for events where vendors, dealers, exhibitors, booths, tables, and venue layouts are central.

For card shows and collectibles events, Treasure helps organizers manage dealer applications, approved dealers, waitlisted dealers, vendor table requests, table payments, premium table tiers, sponsor tables, table maps, and booth assignments.

For markets, fairs, expos, festivals, conventions, and vendor-heavy events, Treasure helps organizers manage vendor applications, category capacity, payment collection, required vendor information, booth assignments, and vendor communication.

Vendor Approval Software for Events, Not Procurement Vendor Management

Treasure is built for event organizers managing vendors, exhibitors, booths, tables, applications, payments, maps, registration, and communication — not for procurement workflows like supplier onboarding, purchasing, or contract lifecycle management.

Manage Event Vendors With Treasure

Use Treasure to collect vendor applications, review and approve vendors, manage payments, assign booths, track requirements, communicate with vendors, and run vendor operations from one event management platform.