Vendor Terms and Conditions – Western MA Card Shows

Vendor Setup
- Vendors may begin setting up at 8:30am on the day of the event.
- All vendor tables must be fully set up by ~9:30 for Early Bird attendees.
- You MUST park on the right side of the building, in the grass on that side, or in the field after load-in
Booth/Table Space
- Each vendor space includes either an 8ft or 6ft table & x2 Vendor Wristbands for yourself and a helper.
- Reselling or transferring tables is not allowed. If someone is filling in for you, please connect us directly
- Additional tables or space must be approved, will incur extra fees, and are subject to availability. Do not bring extra tables. Small shelving is approved as long as it does not impede upon walkways or other vendors areas.
- Vendors are responsible for keeping their area clean and presentable.
Merchandise
- Vendors are permitted to sell only Pokémon, trading cards, sports cards, collectibles, art and related merchandise. NO food or beverage. If you have questions reach out to Kody.
- No counterfeit goods allowed! Violators will be removed immediately without refund.
Conduct
- Vendors must conduct themselves professionally at all times. We reserve the right to remove vendors and their party who do not conduct themselves professionally, including helpers, aides, children, and other members of their party.
- No unsupervised children
- No loud music, offensive signage, or inappropriate behavior will be tolerated.
Responsibility & Liability
- The event organizers are not responsible for any lost, stolen, or damaged items.
- Vendors are responsible for their own merchandise, equipment, and personal belongings.
- Vendors must comply with all local, state, and federal laws.
- By attending or participating in this event, vendors agree to hold harmless the promoter(Kody's Pokestop/Western MA Card Shows), our staff, potential sponsors, and the venue against any and all claims/expenses/damages/liabilities that may arise from participation in this event.
Payments & Fees
- All vendor fees must be paid in full upon application acceptance to avoid waitlist. *Payment must be submitted directly to Kody via Cashapp/Paypal/Venmo/or ApplePay! Payment will not be processed through Treasure!
- All vendor payments are final. There will be no refunds once payment is submitted

EARLY BIRD ENTRY

General Admission