We compared five exhibitor management software platforms for trade shows, conferences, expos, and vendor-heavy events. The comparison focuses on exhibitor applications, onboarding, booth management, contracts, payments, communications, sponsor workflows, reporting, integrations, and enterprise controls.
Top exhibitor management software platforms
| Product | Best for | Exhibitor onboarding | Booth and space management | Contracts and payments | Sponsor management | Enterprise and API | Pricing |
|---|---|---|---|---|---|---|---|
| Treasure | End-to-end exhibitor operations | Applications, approvals, waitlists, documents, profiles, and cross-event history | Reusable maps, inventory, assignments, tiers, and self-selection | Contract uploads, three checkout flows, refunds, and external-payment tracking | Sponsor tables, add-ons, premium tiers, profiles, and map visibility | Team roles and multi-event CRM; no public API or SSO | Free; paid plans from $10/month plus fees |
| Map Your Show | Complex exhibit halls and space sales | Applications, profiles, checklists, deadlines, services, and content | Advanced floor-plan design, audits, live inventory, locks, assignments, and rebooking | Contracts, invoices, card payments, balances, and collection notices | Applications, packages, advertising, enhanced listings, payments, and reporting | API plus CRM, registration, payment, and contractor integrations | Custom quote; modular products |
| Cvent | Enterprise and multi-event programs | Portal, profiles, tasks, deliverables, staff registration, and reminders | Booth records, controlled visibility, selections, and assignments | Broader payment tools; confirm exhibitor-specific invoicing and reconciliation | Packages, sponsored sessions, appointments, lead retrieval, and reporting | API, SSO, MFA, permissions, integrations, and portfolio reporting | Custom quote; some capabilities cost extra |
| Whova | Exhibitor engagement and lead generation | Tiered registration, portal, booth staff, documents, and promotional content | Selection and reservations from an uploaded floor map | Card, check, wire, and invoice payments | Packages, add-ons, profiles, banners, campaigns, and engagement reporting | Broad event integrations; confirm API and SSO requirements | Custom quote |
| ExpoFP | Self-service maps and booth reservations | Portal, profiles, reservations, invoices, and payment history | Browser-based maps, CAD/PDF imports, inventory, holds, reservations, and purchases | Gateway payments and invoices; no additional platform transaction fee | Packages, listing upgrades, advertising, and booth extras | REST API, bulk imports, and multi-building support | DIY from $149/month; payments cost extra |
1. Treasure — Best overall for exhibitor-first events
Best for: Card shows, collectibles events, conventions, expos, markets, and trade shows with substantial booth or table operations
Pricing: Free Basic plan; Starter from $10/month and Pro from $35/month, billed yearly, plus transaction and processing fees
Treasure connects the principal stages of exhibitor management in one workflow. Organizers can move an exhibitor from application and approval through payment, booth assignment, communication, check-in, and future-event outreach without maintaining separate records for each stage.
Key exhibitor management features
- Applications and approvals: Collect custom responses, requested table types, contracts, documents, add-ons, and show-specific information. Accept, reject, waitlist, or request updates from applicants.
- Flexible checkout: Approve before sending a payment link, charge stored payment details upon approval with AutoPay, or accept and charge exhibitors immediately.
- Booth and table management: Configure tiers, dimensions, prices, quantity discounts, add-ons, and inventory. Assign spaces or enable exhibitor self-selection during checkout.
- Interactive venue maps: Build or import to-scale layouts, resize and number booths, assign exhibitors, reuse venue templates, and publish searchable maps.
- Payments and communication: Process online payments and refunds, record external payments, schedule email, send direct messages, issue reminders, and text table assignments.
- Cross-event operations: Preserve exhibitor profiles and participation history, re-engage returning exhibitors, monitor applications, inventory, payments, revenue, and payouts, and check in exhibitors onsite.
Limitations: Capabilities like API, SSO, external CRM or accounting integrations, automated deadline management, and a dedicated renewal workflow are not available.
2. Map Your Show — Best for complex exhibit halls and space sales
Best for: Established trade shows and exhibitions with complex layouts, substantial booth inventory, and significant sponsorship revenue
Pricing: Custom quote; capabilities are divided across multiple products and modules
Map Your Show is specialized trade show exhibitor management software centered on exhibit-hall planning, space sales, sponsor revenue, and exhibitor promotion.
Key exhibitor management features
- Advanced floor-plan design: Create, divide, combine, resize, number, and position booths with drag-and-drop and coordinate-based controls.
- Layout auditing: Compare the working layout against a Max Fit plan and flag booth-size, position, and numbering errors.
- Space inventory: Monitor available, reserved, locked, and assigned booths while multiple team members update the layout.
- Booth sales: Let exhibitors compare spaces by size, location, and price before selecting and purchasing from the live floor plan.
- Commercial workflows: Collect applications, issue contracts and invoices, accept payments, monitor balances, and report on booth and sponsorship sales.
- Exhibitor Resource Center: Provide profiles, content management, checklist items, deadlines, service ordering, promotional opportunities, and exhibitor communications.
- Integrations: Connect with registration systems, CRMs, payment processors, general contractors, and other event tools through integrations and API access.
Limitations: Buyers must confirm which Floor Builder, Sales Pro, MYS Professional, sponsorship, scanning, and engagement capabilities are included. Pricing is not public, and implementation can take approximately six weeks.
3. Cvent — Best for enterprise exhibitor management
Best for: Enterprises, associations, and large teams managing complex exhibitor programs across multiple events
Pricing: Custom quote; LeadCapture, Appointments, Event Diagramming, and other products may require separate licenses
Cvent provides structured exhibitor administration within a wider enterprise event platform. Its strongest differentiators are task control, integrations, security, permissions, and reporting across large event portfolios.
Key exhibitor management features
- Exhibitor portal: Centralize profiles, assigned tasks, booth staff, event resources, and lead reporting.
- Task management: Assign deliverables, monitor completion, and identify outstanding exhibitor requirements.
- Booth administration: Maintain booth records, control space visibility, manage selections, and connect exhibitors with assigned spaces.
- Staff and communication: Support booth-staff registration, branded emails, access codes, task reminders, and logistical updates.
- LeadCapture: Scan badges, qualify and rate leads, add notes, export records, and report on lead quality.
- Appointments: Coordinate meetings between attendees and exhibitors while managing booth-staff availability.
- Enterprise controls: Support API access, SSO, MFA, user administration, CRM and marketing integrations, and portfolio reporting.
Limitations: Cvent is modular, so buyers must confirm the products and licenses required for a complete exhibitor workflow. Pricing is not public, and detailed floor-plan creation belongs to a separate solution.
4. Whova — Best for exhibitor engagement and lead generation
Best for: Conferences, association expos, conventions, and hybrid events focused on exhibitor visibility and measurable leads
Pricing: Custom quote based on event size and selected services
Whova combines exhibitor registration and booth management with digital promotion, attendee interaction, mobile lead retrieval, and exhibitor ROI reporting.
Key exhibitor management features
- Tiered registration: Configure exhibitor and sponsor tiers, custom questions, booth packages, paid add-ons, and multiple payment methods.
- Booth selection: Allow exhibitors to select available spaces from an uploaded floor map according to tier, size, price, or location.
- Exhibitor portal: Let exhibitors maintain profiles, manage booth staff, upload documents, publish content, and access leads.
- Compliance collection: Gather required exhibitor documents and issue reminders for incomplete materials.
- Digital booths: Publish company descriptions, logos, videos, product documents, offers, and staff information.
- Lead retrieval: Let booth staff scan attendee badges, add qualification details, collaborate on leads, and export records.
- Sponsor reporting: Track leads, profile activity, impressions, offer engagement, and other sponsor or exhibitor performance signals.
Limitations: Whova uses an uploaded floor-plan image with booth markers rather than a dedicated layout-design environment.
5. ExpoFP — Best for self-service floor plans and booth reservations
Best for: Small and midsize expos, conferences, and trade shows needing interactive maps, booth reservations, exhibitor profiles, and browser-based wayfinding
Pricing: DIY plans start at $149/month; managed plans vary by booth count, and payment collection is optional
ExpoFP is map-first exhibitor space management software. It provides direct control over floor-plan creation, live booth inventory, reservations, exhibitor listings, payments, and visitor navigation.
Key exhibitor management features
- Floor-plan builder: Create layouts in a browser or import CAD and PDF files, with support for multiple halls, floors, and buildings.
- Live inventory: Display booths as available, on hold, reserved, or sold, with visible dimensions and prices.
- Online reservations: Let exhibitors reserve or purchase one or more booths from the map, with optional organizer approval.
- Exhibitor Portal: Provide access to reservations, invoices, payments, balances, profiles, sponsorships, and booth extras.
- Payments and sponsorships: Sell booths, listing upgrades, promotional placements, furniture, utilities, Wi-Fi, and other additions through supported payment gateways.
- Directory and wayfinding: Embed searchable exhibitor profiles and app-free booth directions into an event website.
- API and analytics: Synchronize exhibitor and booth data and report on booth clicks, profile views, searches, and plotted routes.
Limitations: ExpoFP does not replace a complete exhibitor-operations platform. Custom application reviews, extensive document compliance, task and deadline management, exhibitor check-in, and advanced lead retrieval require additional systems or integrations. The Light plan excludes booth reservations and sponsorship sales.
Best exhibitor management software by use case
Best trade show exhibitor management software
Treasure is the best overall fit for trade shows that need applications, approvals, payments, booth assignments, communication, and exhibitor check-in in one workflow. Map Your Show is stronger for complex halls requiring advanced layout control and high-volume space sales.
Best conference exhibitor management software
Treasure is the better fit when exhibitor onboarding, approvals, payments, booth allocation, and logistics are central to the conference. Whova is stronger when digital exhibitor visibility, networking, lead retrieval, and ROI reporting take priority.
Best event exhibitor management software
Treasure is the strongest choice for vendor-heavy events that need to connect custom applications, approval decisions, payment status, booth inventory, exhibitor communication, maps, and event-day operations.
Best enterprise exhibitor management software
Cvent is the best enterprise option for organizations requiring multi-event administration, task management, granular permissions, API access, SSO, MFA, CRM integrations, and portfolio reporting.
Best exhibitor space management software
Map Your Show is best for complex exhibit-hall design, audits, collaborative planning, and sophisticated booth sales. ExpoFP is the strongest self-service alternative for live inventory, online reservations, payments, and browser-based wayfinding.
Best sponsor and exhibitor management software
Map Your Show is the strongest commercial option for sponsor applications, packages, contracts, invoices, payments, advertising inventory, and revenue reporting. Whova is better suited to sponsor promotion, lead capture, engagement, and post-event ROI reporting.
Best exhibitor and entries management software
Treasure is the best fit when “entries” refers to vendor, dealer, or exhibitor applications. Its forms, reviews, notes, document collection, approval decisions, payments, and booth assignments cover the entry-to-exhibitor workflow.
None of these platforms documents dedicated judging for competition, award, art, or livestock entries. Events requiring scoring, classes, placements, or judging panels should use a specialized entries system.
How we compared exhibitor management software
We evaluated each platform using publicly documented exhibitor workflows: applications and onboarding, booth allocation, portals, contracts and payments, task and document management, sponsor administration, integrations, reporting, security, implementation, and total cost. Broader event features were considered only when they materially supported exhibitors.