Exhibitor Management Software | Applications, Payments & Booths | Treasure

Manage applications, approvals, payments, booth assignments, exhibitor profiles, communication, and event-day check-in from one platform.

Exhibitor Applications, Approvals, and Profiles

Create custom online applications and collect the information required to review each exhibitor.

• Add custom application questions
• Collect company details, product descriptions, images, and social links
• Include terms, contracts, permits, and other application documents
• Review responses from a centralized dashboard
• Add internal notes
• Accept, reject, or waitlist applicants
• Request application updates
• Track exhibitors across multiple events

Exhibitors can update their applications before approval and create searchable profiles that show their inventory, images, bio, and social links to attendees.

Booth Selection and Interactive Floor Plans

Build a to-scale interactive floor plan and connect accepted exhibitors directly to available booths.

• Import an existing venue floor plan
• Create custom booth sizes and table tiers
• Set booth pricing
• Assign exhibitors to specific spaces
• Let eligible exhibitors select their own booth
• Connect booth assignments to checkout
• Save layouts as reusable templates
• Publish maps publicly or restrict them to exhibitors
• Embed interactive maps on an external website

Registered exhibitors automatically integrate with the venue map, reducing duplicate data entry and simplifying booth reservations, assignments, and changes.

Exhibitor Payments and Revenue Tracking

Collect booth and table payments through the same system used for exhibitor registration.

• Standard checkout: Review the application before sending a payment link
• AutoPay: Charge the exhibitor automatically when accepted
• Instant checkout: Accept the exhibitor and collect payment immediately

Treasure also supports credit-card and ACH payments, tiered pricing, volume discounts, exhibitor add-ons, external payments marked as paid, refunds, payouts, and event revenue tracking.

This creates one exhibitor management workflow from application and approval through payment and booth assignment.

Exhibitor Communication and Event-Day Management

Communicate with exhibitors without maintaining separate email lists or disconnected message threads.

• Email and SMS blasts
• Direct in-app messaging
• Scheduled and segmented messages
• Application decision notifications
• Payment reminders
• Booth-assignment updates
• Role-based notification controls

The Vendor CRM stores exhibitor history across events, making it easier to identify returning exhibitors and invite them to future events.

On event day, use the Treasure Events mobile app to check in exhibitors, scan attendee tickets, process live sales, and monitor event activity. Assign role-based access to hosts, co-hosts, staff, and scanners.

Exhibitor Profiles, Directories, and Promotion

Display accepted exhibitors through public profiles and interactive venue maps.

• Add logos, photos, bios, and social links
• List products, services, or inventory
• Display exhibitor logos directly on assigned booths
• Let attendees search exhibitors and inventory
• Publish story-style event updates
• Generate vendor spotlight graphics
• Embed the exhibitor directory and map on another website

These features connect exhibitor operations with attendee discovery and exhibitor promotion.

Built for Trade Shows, Conferences, and Events

Use Treasure as:

• Trade show exhibitor management software for booth applications, payments, assignments, and interactive floor plans
• Conference exhibitor management software for registration, requirements, exhibitor directories, and communication
• Event exhibitor management software for conventions, expos, markets, card shows, and recurring events
• Sponsor and exhibitor management software for displaying exhibitors, sponsors, special guests, and event programming together

For organizers evaluating the best trade show exhibitor management software, Treasure is particularly relevant when booth mapping, exhibitor promotion, and attendee discovery need to remain connected to registration and payments.

Exhibitor Management Software Comparison

An exhibitor management software comparison should evaluate whether each product supports:

• Self-service applications
• Custom forms and requirements
• Approval and waitlist workflows
• Online payments
• Booth selection and assignment
• Interactive floor plans
• Exhibitor profiles and product listings
• Email and SMS communication
• Mobile check-in
• Multi-event exhibitor history
• Team permissions
• Revenue reporting

The best exhibitor management software is the product that supports the workflows your team needs without forcing organizers to connect multiple registration, payment, mapping, and communication tools.

Teams comparing the top exhibitor management software can consult product reviews on G2 and Capterra, but should prioritize workflow coverage and fit over review scores alone.

A Flexible Exhibitor Management Software Solution

Treasure combines exhibitor management with ticketing, event pages, analytics, messaging, and interactive venue mapping.

Replace forms, spreadsheets, payment tools, floor plans, and email threads with one platform for managing exhibitors from application through event day.